Properties Assistant urgently wanted: APPLY HERE
PURPOSE OF THE POSITION
To take responsibility for and facilitate the day-to-day running of the office. To create capacity for the Property Manager/s by coordinating and monitoring the work systems and processes ensuring efficient planning, organizing and control of all clerical/administrative aspects of the office and ensure that deadlines are met.
Prepare Offers to Lease, Offers to renew and Letters of acceptance in line with negotiated transactions and board approvals;
Communicate and follow up with landlords/developers/clients concerning renewals, deals, offers and new opportunities;
Preparing and compiling Board presentations and documentation on a continual basis;
Monitor, proactively track and follow-up on all documentation, offers and deliverable dates;
Manage and implement effective filing systems and record keeping;
Maintain control lists of renewals, target lists, maintenance issues, board submissions, and expenditure;
Deal with inquiries and ensure effective communication between landlords, clients, and other stakeholders;
Manage queries concerning maintenance and communicate the status of maintenance issues to Property Manager/s and landlords;
Travel management and accommodation arrangements;
General secretarial and administrative duties e.g. typing, filing, screening of telephone calls and general inquiries;
Organizing the office and maintaining supplies of stationery and equipment;
Assist with ad hoc tasks.
JOB INCUMBENT REQUIREMENTS
Tertiary secretarial qualification or property related qualification would be an advantage;
3 – 4 Years Personal Assistant or other administrative work experience;
Experience in the property or construction industry, leasing or legal environments will be an advantage;
Computer literacy and proficiency in MS Office (Word, Excel and Outlook);
Competencies required: Detail orientation; Able to cope under pressure, Excellent communication (both verbal and writing skills); Interpersonal skills; Team Player, Able to work independently and as part of a team; Good Problem solving skills; Good time-management and planning skills; Learning orientation; Confidence and decisiveness; Assertive; Self-motivated and uses initiative.
Job Type: Full-time
Property Management: 1 year (Preferred)