Operations Administrator urgently needed: APPLY HERE
Midrand, Gauteng
Full-time, Permanent
Introduction
The aim of a Cleaning Admin Clerk is to provide support to the Cleaning Operational Team.
Minimum Requirements
Matric
Minimum 2 years of billing experience
Minimum 5 years of administration experience
Financial reconciliation experience
Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential
Strong administration and organizational skills
Numerical accuracy and high methodical working methods are required
Job Specification
To receive credit note paperwork from credit control and process to clients account on a daily basis;
Sales orders for all cleaning sites to ensure full complement are covered
Loading of Manpower’s when required
Loading of e-orders for BCAE and Operations (All required payroll PER’s)New
Terminations
Transfer
Promotions or salary changes
Leave
Full and Final payments
Changing details (Bank, Cell, Personal etc.)
Submitting and consolidating all pay queries to the payroll administrator
Ordering of chemicals as per deadlines
Follow up on back orders
Ordering of start-up equipment and chemicals
Putting together Health & Safety file for new contracts
Distribution of debtors analysis to AM’s weekly
Ensure monthly bulk stock orders are received from AM’s by the due date and submitted to stores
Daily filing;
Submit recurring and non -recurring VI’s for Billing
Resolution of queries within the agreed departmental/business unit SLAs To participate in various ad-hoc projects where necessary.
New Site roll-out and new Clients
Assist Managers with weekly reports and client feedback as well as e-mail support to the General Manager
Contacting customers to do PR calls and assessing service levels
Management and implementation of annual client increases when due
Maintaining and publishing standard operating procedures and documentation
Ensuring the shared drive is up to date with relevant documentation
Update contract client list
Opening and maintaining contract files
BI “Dashboard” completed monthly, follow up with AM’s to ensure all documentation is submitted timeously
Any other functions as required
Travel arrangements for operational staff
Behavioural Competencies:
Analytical
Problem-solving
Well organised
Time Management
Perseverance
Patience
Approachability
Attention to detail
Ability to liaise professionally with personnel at all levels
Ability to work without supervision, under pressure and meet strict deadlines.
Job Types: Full-time, Permanent
Experience:
administration: 5 years (Required)
billing: 2 years (Required)
Education:
High School (matric) (Required)
Apply Now
Source: Indeed
