Executive Personal Assistant wanted: APPLY HERE

Pretoria, Gauteng

General purpose of the job

The Executive Personal Assistant is responsible for assisting the Directors in the daily running of the business

Requirements

Matric
Secretarial Diploma/Qualification in Office Management will be an advantage
At least 10 years’ experience in a similar role
Advanced level for Microsoft Office – Word, PowerPoint, Excel
Fluent in English and Afrikaans
Must have own vehicle
Job Scope

Assistance to Executives

Diary management
* Booking & confirming appointments

* Reading, monitoring and responding to the executive’s emails

when required

* Daily confirmation of the following day’s client meetings

* Answering calls and handling queries if required

* Completing leave forms on behalf of Management

* Arrange meetings on behalf of executives

* Prepare correspondence on behalf of the executives

Travel arrangements for business and personal purposes
* Flights, Accommodation, Car rental, Visa’s

* Travel logbook for executives

* E toll account management

* Company vehicle management – e.g. Vehicle services, Vehicle

Licenses

Admin
* Compile client monthly timesheets on Fusion & capture on

electronic timesheets (Excel)

* Report writing for the purposes of presentation to clients

* Preparation of formal presentations

* Capture timesheets on Fusion for Executives

* Formatting of documents, presentations & proposals

Any other reasonable task requested from management from time to time
Office Administration and Management

Management of Receptionist and Cleaner
* Schedule for Cleaner

* Implementing KPIs for receptionist

Meetings
* Planning of monthly meetings on year planner

* Preparation & distribution of Meetings & Agendas

* Arrange refreshments for clients, EXCO meetings etc.

* Assist with ZOOM room connections

* Manage Skedda bookings (Boardroom bookings)

* Printing of WIFI vouchers – Daily

* Manage membership & bookings at Irene Country Club

Distribution of management communication to staff
Stationary
* Maintain stock levels on Stationery and Office Consumables

* Issuing of stationary to employees

* Maintain & ensure stock and neatness of storeroom

General office administration tasks
* General Record keeping – e.g. employee emails, cellphone number,

birthday list

* Company Vehicle & Driver management

* Maintaining stock levels for bar fridge

* Maintain stock levels on Marketing Collateral & Training booklets

* Management of Courier services on behalf of group

Assisting of other departments

Weekly timesheet reports for consultants & procurement
Formatting of proposals, presentations etc.
Confirmation of information – e.g. Banking details, VAT numbers etc. for clients
Member of Social Committee, responsible for social events within Group

Job Type: Full-time

Experience:

Administrative office procedures, practices and equipment: 8 years (Preferred)
personal assistant: 8 years (Required)

Location:

Pretoria, Gauteng (Required)

Language:

English and Afrikaans (Required)

Apply Now

Source: Indeed