Debtors Administrator urgently required: Salary R12 000 to R14 000 per month
Gauteng, Gauteng
R12 000 – R14 000 a month
Customer Database Maintenance
Capture debtors’ details onto the financial system, as per authorised agreements, checking the accuracy and completeness of information against source documentation.
Update the customer database when debtors’ information is amended, keeping the database current at all times.
Update debtors’ accounts, weekly, in compliance with standard procedures.
Match and clear daily receipts, confirming the accuracy of information on the system.
Follow up on items not cleared with the relevant stakeholders and adjust accordingly.
Follow up on non-payment, payment terms and credit efficiencies telephonically and via email, in accordance with company policy.
Send reminder letters for overdue accounts within stipulated time frames, according to agreed terms.
Timeous and accurate processing of all data
Efficient system in place to minimize errors and delays
Non-payments or deviances followed up on
Overdue account notifications submitted
Sundry / Employee Debtors
Process sundry debtors/employee debtors’ details onto the financial system in accordance with standard procedures, ensuring that all details are captured correctly.
Liaise with the Human Resources Department to ensure that any outstanding balances are recovered from the employees’ salaries.
Extract reports from the system for sundry debtors, by due dates, and review for correctness.
Request printing of invoices from relevant stakeholders and ensure that invoices are forwarded to customers timeously.
Timeous and accurate processing of all data
Efficient system in place to minimize errors and delays
Cashbook and Reconciliations
Receipt cash payments and perform daily cash banking, following standard procedures
Assist in preparing General Ledger reconciliations related to the debtor’s function, achieving accurate financial figures by due dates.
Provide input to the preparation for debts that are categorised for “write off”, making recommendations as per the credit control and debt management policy
Cash procedures correctly followed
No deviations reported on debtors’ reconciliations
Reviewed and approved/signed off monthly debtors reconciliation
Preparation of rebate payments and customer refunds
Allocation of bank account revenue to both revenue and expense streams
Debtor Reports
Extract debtors’ reports from the system, prior to processing of invoices, according to standard procedures and meeting deadlines.
Review listing for any errors/discrepancies and completeness of information, following up on problem areas identified with the relevant stakeholders.
Request printing of invoices from internal stakeholders by due dates, mailing invoices and statements once the accuracy of information has been confirmed.
Existence of accurate and comprehensive statistics and published stats availability
Queries addressed within the agreed turnaround time
Administration
File documentation on a weekly basis and ensure files are accessible and clearly marked for ease of use by others
Provide supporting documentation to auditors
No loss of files
Records are easily accessible
*Required (Important)*
At least 3 years of experience in a financial environment.
Managerial experience
Own transport
First language must be English
A: Skills
Analytical
Problem-solving
Planning
Communication
Time management
B: Knowledge
Financial processes
Expert proficiency in MS Office, particularly Excel
C: Behaviours (Attributes)
Attention to detail
Deadline driven
A no-nonsense approach to sticking to SOP’s
Accuracy
Able to communicate well and solve queries with the customer
Job Type: Full-time
Salary: R12,000.00 to R14,000.00 /month
Experience:
management: 3 years (Required)
financial: 3 years (Required)
Language:
The first language is english (Required)
Apply Now
Source: Indeed
