Executive Assistant needed immediately: APPLY HERE

Johannesburg, Gauteng

Duties and responsibilities:

Prepare and edit correspondence, communications, presentations and other documents;
Conduct research, collect and analyse data to prepare reports and documents (sales team);
Manage and maintain management schedules, appointments and travel arrangements;
Arrange and co-ordinate meetings and events;
Record, transcribe and distribute minutes of meetings;
Monitor, screen, respond to and distribute incoming communications (management);
Receive and interact with incoming visitors;
Liaise with internal staff at all levels;
Interact with external suppliers;
Co-ordinate project-based work;
Organize the office layout and order stationery and equipment;
Maintain the office condition and arrange necessary repairs;
Organize office operations and procedures;
Ensure that all items are invoiced and paid on time;
Manage contract and price negotiations with office vendors, service providers, and office lease;
Liaise with facility management vendors, including cleaning and security services;
Plan in-house or off-site activities, like parties, celebrations, and conferences.
Ensure that the cleaners perform their duties
Fully stocked with supplies before guests arrive
Welcoming guests
Handle Guest concerns and react quickly logging and notifying the proper entities
Report necessary maintenance issues
Any Adhoc duties as requested by management. It is an open job description.

Qualifications:

At least 3 years experience providing support at a high level;
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite; Knowledge of standard office administrative practices and procedures;
Bachelors degree an advantage.
Send references from previous employers along with the application.

Apply Now

Source: Indeed