Executive Assistant needed immediately: APPLY HERE

We are looking for a new Executive Assistant. You will manage mostly business-related tasks for the team such as creating reports, managing and scheduling appointments, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

Preparing statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, crm and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as an assistant.
Opening, sorting and distributing incoming emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Must be professional, presentable, articulate, and efficient.

Job Type: Full-time

Experience:

executive support: 3 years (Preferred)

Education: Diploma (Preferred)

Language: English and Afrikaans (Required)

Work Remotely: No

Apply Now

Source: Indeed