Accounts Assistant wanted: Salary R100 000 to R150 000 per year
Kempton Park, Gauteng
R100 000 – R150 000 a year
Position: Accounts Assistant
Closing Date: 05 July 2019
Reporting to: Financial Manager
The successful incumbent will be responsible for the following:
Assist in day to day finance operations and he / she is primarily responsible for computing, recording, collecting, analysing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel.
Additionally, responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also Assist the finance manager in directing the financial activities of the hotel.
ACCOUNTS ASSISTANT DUTIES AND RESPONSIBILITIES:
Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
Reconciles bank statements.
Prepare wire transfer confirmations for reimbursable invoices.
Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.
Verify if credit card service charge is billed correctly for all credit card transactions.
Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
Review the postings, payments, revenue and guest balance reports on a daily basis.
Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software’s.
Maintains accounting databases by entering data into the accounting program.
Assists with reimbursable invoicing.
Set up new accounts in accordance with established credit policy.
Assign unique AR number to new approved accounts on both PMS and Back office software.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain binder.
File and distribute credit card cancellations, bulletins and credit warnings.
Record General Ledger and City Ledger reconciliation.
Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
Maintain Vendor’s permanent files and Certificates of Insurance.
Maintain contracts for vendors.
Process authorise purchase requests as needed.
Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
Any other job-related duties as and when assigned by the Financial controller.
Accomplishes accounting and organisation mission by completing related results as needed.
The following are the requirements:
National Diploma in Financial /Cost Accounting Management (preferable)
Strong organisational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.
Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc., will be an added advantage.
2-3 years’ work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting.
Should you meet these requirements, please submit detailed curriculum vitae with certified copies of your qualifications and identity document to Samke Sondezi by no later than 05 July 2019. Please use the position you applying for as subject on your e-mail application.
Should you not hear from us by 15 July 2019 please consider your application as unsuccessful.
Placements will be made in accordance with our employment equity plan.
Job Type: Full-time
Salary: R100,000.00 to R150,000.00 /year