Admin Assistant wanted immediately: APPLY HERE


Admin Assistant wanted immediately: APPLY HERE

Job posted:

Applications close:
19/06/2019 (Midnight)

6 days remaining

Job Description

Location Profile

We exist to support the community through the provision of positive, consistent educational opportunities. Staughton College is a beacon in the western suburbs for providing a disciplined learning environment for all students enabling teachers to provide focused and engaging learning experiences.We set high expectations on effort, perseverance and achievement. Motto; Try Persevere Achieve.

Staughton College is located in Melton South and has over 1000 students enrolled from years 7 to 12. We are located in a growth corridor.

The College has excellent facilities, well maintained buildings and established well treed grounds. Facilities include a performance auditorium and 60 seat restaurant and a new TTC facility delivering VET Building and Construction.

Pathways for bright and talented students at the College are enhanced by SEAL stream (Select Entry Accelerated Learning) at 5 levels. The College also provides a range of VCE subjects, VET subjects and a VCAL pathway. The College has successful established programs in Science, Instrumental music, sport, debating and public speaking.

The College has a strong commitment to providing the best education and maintaining our image in the local community. We set expectations for students staff and parents as enshrined in our motto Try Persevere Achieve.

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


This position is 0.6 spread across 3 days. Actual start and finish times will be negotiable with the succesful applicant.

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Coordinate the delivery of administrative services within the school.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Maintain school’s records system, including computerised student, staff and school records.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception.
Liaise with school staff in regard to support requirements.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

Other Information


The role requires a motivated individual willing to undertake the full range of administrative tasks associated with the day-to-day operation of a secondary school. The successful applicant will need to be multi-skilled, have a capacity to be flexible and able to multi-task in a busy environment. The typcial duties include:

Reception/customer service.
Mail/email correspondence.
Student Records (CASES21), enrolments and exit support.
Finance including Accounts Payable and Receivable, (CASES21), including, but not restricted to BPAY and monthly budget reports.
Computer operations including but not restricted to; data entry, word processing and file management.
Filing and records management including archiving.
Provide Administration assistance to the Business Manager as required.

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.

Program Benefits

No job description available

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Source: Indeed

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