Admin Manager wanted


This role’s duties and Responsibilities:

[Candidate must give experience in the medical field]

Reception Duties

  • Manage reception duties in a timely and professional manner including minimising waiting times, directing visitors clearly and accurately, answering telephone calls within an appropriate time, etc
  • Receive clients, visitors and public and deal with enquiries directly or direct them to appropriate waiting areas and notify relevant staff
  • Co-ordinate Client feedback survey process


  • Prepare reports with statistical data, as assigned, e.g. bookings against targets
  • Actively managing booking schedules according to agreed case mix (Work Schedule)
  • Ensure the booking system is accurate and up to date at all times, e.g. confirmation, etc.
  • Generate accurate bookings reports daily

Client Records

  • Support and use company booking, accounting and medical record systems.
  • Perform Administrative Functions in accordance with SUN, CLIC and Inflow requirements
  • Process every client as per the CLIC manual
  • Ensure administrative systems, policies and procedures are adhered to, including data integrity (CLIC reports)
  • Ensure the shift is closed on a daily basis
  • Ensure the CLIC extract is available in Dropbox at the end of each business day

Financial Duties

  • Perform all financial duties
  • Petty cash:
  • Daily banking of cash as per company policy by close of business each day
  • Oversee cash collection by cash in transit company
  • Conduct end of shift cash/bank reconciliation


Sales Consultant

  • Carry out housekeeping and stationery and other consumable stocking requirements.
  • Managing office supplies stock and place orders
  • Distribute and store stock
  • Develop and maintain a sound working knowledge of Inflow System
  • Primary responsible for all clinical stock transactions
  • Reconciliation of stock bins together with Clinical Manager

General Clinic Standards and Duties

  • Ensure that the centre is fully compliant in accordance with all policies and protocols as determined by the Compliance Officer from time to time
  • Ensure that all marketing collateral displayed in the centre is current and up to date and available for campaigns and activations run by the centre


  • Schedule Centre and external events
  • Use of consumer insight information for demand generation – guide marketing activities
  • Participate in awareness and outreach activities
  • Generate Awareness/Outreach activity reports as and when required
  • Attend and contribute to Department meetings.
  • Relieving other centre staff when and where necessary to ensure the smooth running of the centre (e.g. GA duties, vocal local, etc.)
  • Provide assistance to nursing staff during medical emergencies

Other relevant skills needed:

  • High level of computer literacy – experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Demonstrated ability to work in a team environment including one that involves supporting a range of roles within a team.
  • Excellent written and verbal communication skills


Apply Now

Source: Gumtree

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