Office and Bookkeeping Assistant wanted: APPLY HERE
Our client is looking for an Office and Bookkeeping Assistant to be responsible for clerical and administration tasks in their office.
The successful candidate will be handling incoming sales and support calls and other communications, bookkeeping tasks to assist the accountants and general tasks to support the owner such as managing files, updating paperwork and performing other general office duties and errands.
The right person will be joining a dynamic team working in the software arena and need a personality that is bright, friendly, supportive, willing to assist in all areas and able to learn on the fly.
Answer incoming calls, redirect calls to correct employees or take messages.
Handle basic sales calls and follow up with quotes from time to time.
Take support calls and assist customers with very basic help desk tickets such as passwords or direct to support desk when needed.
Process new customer orders.
Do monthly invoices to customers.
Handle domain renewals.
Produce receipts when we are paid.
Work with SagePay to handle the debit batch monthly.
Arrange supplier and contractor payments with the owner.
Do recons for 5 bank accounts monthly.
Do monthly journals. (we have limited depreciation, but knowledge of depreciation is important)
Keep all company information up to date and safely filed.
Manage owner’s travel expenses and claims (occasionally other employees too).
Support the information gathering for the accountants so they can manage the monthly salaries.
Keep an employee attendance register.
Keep staff leave records and approvals up to date.
Keep record of overtime.
Send payroll info to accountants by 21st of the month.
Set up salary payments on our bank account and email pay slips to staff.
Do two monthly VAT payments – efiling.
Do Workmen’s compensation annually – calculations come from accountants
Send info to accountants to do income tax (annually), PAYE and CIPC return (annually)
General Office Support:
Office shopping (stationery, cleaning materials, coffee, milk etc)
Adhoc office errands for the owner.
Purchase of online electricy.
Making travel arrangements for employees or owner.
Monitor the office cleaner and pay monthly.
Supporting other employees with basic tasks like proof reading or testing.
Help organize and maintain office common areas.
Aiding with client reception when needed.
Keep client databases updated when required.
Assist with answering blogging comments when needed.
Assist with answering social media accounts when needed.
A basic bookkeeping qualification.
Experience in basic bookkeeping including having used an accounting package is essential. SageOne experience is preferable.
Previous experience as an office or virtual assistant.
Proficient in using Microsoft Suite applications.
A friendly, warm and supportive nature.
Strong communication and writing skills. This person will be client facing for very basic requirements.
Ability to work well under limited supervision
Organized, able to learn and adapt quickly.
Willing to support where needed.
Willing to learn e-commerce software suite.
Job Type: Full-time
Office Administration: 2 years (Required)