BURSAR wanted immediately: APPLY NOW
WILLOWRIDGE HIGH SCHOOL
Applications for the position of Bursar – or School Business Manager must be in by Monday 27 May 2019.
Salary package: R400 000 per annum.
Experience in educational financial management is absolutely essential. All applications without prior experience in managing school finances will be rejected.
Computer literacy (MS Excel; Pastel and VIP Payroll).
Strong financial management skills.
Knowledge of accounting procedures and best practices.
Familiarity with budget preparation and cash flow management.
Financial and general administration.
Bringing books to trial balance.
Maintaining sound financial and accounting practice in preparation for the school’s external auditor.
Bank reconciliations and cash book.
Journals and general ledger processing.
Petty Cash reconciliation and pay-outs.
Loading creditors’ payments and liaising with creditors.
VIP Payroll processing of monthly salaries.
GDE salary reconciliation and payslips.
Reporting the school’s financial position to the SGB at meetings.
1 EXEMPTIONS (Applications for reduction in school fees):
1.1 Setting up of exemption application forms and criteria.
1.2 Examination and reviewal of all parent applications for exemptions including the credit search or background searching of CIPC. Issuing of notices and follow up thereof; declining of unsuccessful applications due to documentation.
1.3 Meeting with parents about the application applicant for exemption.
1.4 Adjudication of claims by clients claiming to be foster parents with entitlement to exemption from paying school fees.
1.5 Responding to GDE on queries on fees / exemptions / payment of confirmations.
2 DEBTOR CONTROL
2.1 Assisting the debtors’ clerk in dealing with parents who are being difficult or refusing to pay their accounts. Liaising with parents and Willowridge High School in cases where they have promised to pay the school attorneys and have not paid.
2.2 Decision-making on behalf of the School Governing Body as to whether to go ahead and sue debtors or not and liaising with legal counsel based on outstanding school fees and the recalling of accounts.
2.3 Meeting with parents and guardians about outstanding documentation for foreign students.
2.4 Controlling debt collection by school attorneys.
2.5 Approving terms and values of Acknowledgement of Debt. Signing off on AOD’s on behalf of governing body.
3 WEEKLY MANAGEMENT OF DAILY FINANCIAL PROCESSES
3.1 Monitoring of cash flow in the bank account.
3.2 Monthly checking our financial statements against budget and expenditure.
3.3 Checking on expenses and ensuring that these are justified within the requisition system and that three quotations have been received.
3.4 Double-checking of salaries that need to be released after being processed by the bursar.
3.5 Releasing of payments from bank.
3.6 Monitoring timeous payments are made to SARS, UIF and Workman’s compensation.
3.7 Signing the bank reconciliation monthly.
3.8 Monitoring journals and ledgers.
4.1 Assisting the chairperson of the SGB Fin Com and headmaster with drafting the school budget.
4.2 Compiling the budget presentation for the SGB Fin Com Chairperson and co-presenting
4.3 Ensuring the implementation of the budget as forecast.
4.4 Ensuring the implementation of the finance policy. Making amendments where needed in consultation with Fin Com.
4.5 Responding to Auditors and the counter-signing of financials.
4.6 Ensuring that the school complies with legislation pertaining to the financial management of the school as prescribed in Chapter 4 , Section 38 (1) of the South African Schools Act 84 of 1996; The Gauteng Schools Education Act 6 of 1995; The Public Funds Administration Act; Circular 13 of 2000.
5 BOOKSTORE AND LTSM
5.1 Assisting the bookstore administrator with planning and preparation for the issuing of books at the beginning of the academic year out in bookshop.
5.2 Processing of the purchase of textbooks managed by the Deputy Principal tasked with LTSM as well as the bursar and bookstore administrator.
5.3 Control of LTSM funds paid over to the school by the Gauteng Department of Education.
6 MANAGEMENT OF THE PROCUREMENT PROCESS
6.1 Approval of pre-approved suppliers.
6.2 Management of the tender awarding process.
6.7 Controlling the submission of quotations for procurement.
7 MANAGEMENT OF ASSET MANAGEMENT AND STOCK CONTROL
7.1 Controlling the management of school assets.
7.2 Controlling the management of stock and textbooks.
8 FINANCIAL SGB LIAISON
8.1 Serve as financial liaison officer between the school management and the school governing body.
8.2 Since the school’s finances link other SGB sub-committee such as staffing, grounds and buildings and advertising, you will serve as a liaison amongst these sub-committees.
8.4 Advising the School Principal, as academic head, as to good business practice and sound financial management.
8.4 Co-signatory of school employment contracts recommended by the HR sub-committee.
9.1 Management of the insurance of school property and assets.
10.1 Carry out any other reasonable task relating to the SGB Finance portfolio which the Chairperson of the Governing Body or the SGB Treasurer deems necessary.
Job Type: Full-time
Pretoria, Gauteng (Preferred)