Debtors Clerk Wanted – Apply Now. Receipt incoming payments from customers daily;
Invoice customers for sales and rentals, only once a deposit payment has been made;
Create pro-forma invoices (off system) for customers if needed;
Maintain accurate accounting records, ensuring correct allocation of accounts;
Invoice all rentals for the month on the 20th of the month before and ensure these are emailed out (including statements) to customers as soon as possible;
Provide accounting and clerical support to the sales representatives;
Prepare and maintain accounting documents and records;
Reconcile ledger accounts in a timely manner;
Maintain the accounting system by performing regular clean ups of accounts and recurring invoices;
Research, track and restore accounting or documentation problems and discrepancies;
Ensure the bank accounts tie back to the accounting system balances to ensure accuracy of records;
File all documentation in a logical format, maintaining tidiness and ease of reference in the filing structure, ensuring all filing is labeled correctly;
Function in accordance with established standards, procedures and applicable laws.
Ensure timely collection of rental and other payments;
Call debtors on a daily basis;
Make notes of debtors remarks and discuss payment terms and dates with non-payers;
Follow up with debtors on the day they said they would make payment, reminding them to make payment;
Bring to the attention of your supervisor difficult debtors and assist to call to follow up on payment from the debtors regularly;
Discuss with the respective sales representative regarding difficult debtors and discuss which debtors they are to issue 48 hour collection notices to;
MONTH END DUTIES:
Identify and reverse invoices which have been created but not paid for after 30 days from date created;
Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office;
Maintain sufficient stationery, cleaning products and tools necessary to run the office;
Task the employee who cleans the office to “spring” clean cupboards, fridge, microwave every so often;
Keep the office in a presentable state for customers;
Keep filing up to date and ensure all desks are kept in a presentable condition;
Update the business Facebook page weekly. Get authorization from the sales representative before uploading any content for their area;
Help any walk in clients when Sales representatives are not in the office.
Help sales representatives doing quotes when they are unable to.
Perform any other task assigned to you.
Must be proficient in Microsoft Excel at an intermediary level
Must have be able to work with accounting software
- Administrative office procedures, practices and equipment: 1 year (Preferred)
- Matric / Degree (Preferred)
Application Deadline: 2021/09/30
Expected Start Date: 2021/10/01
Job Types: Full-time, Permanent
Salary: From R7,500.00 per month
Sanitizer and masks to be worn.