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Executive PA to CEO urgently wanted: APPLY HERE

Personal Assistant

Executive PA to CEO urgently wanted: APPLY HERE

Amanzimtoti, KwaZulu-Natal

Executive PA Job Description:

Operate duties at the level of an Executive PA
Provide full support and manage the portfolios (primarily of the CEO) of the EXCO
Secretarial duties and overall office management
Set up and maintain a filing system
Prepare packs for meetings including Board meetings
Prepare relevant reports and coordinate the compilation of those from different Departments
Represent the CEO in nominated engagements with clients and suppliers
Manage office equipment and stationery
Ensure that there is appropriate refreshments for meetings
Reconciliation of credit card statements for the CEO and submitting these on a timely basis to the Finance Department
Coordinating of meetings, i.e. book venues, arrange refreshments and audiovisual equipment with IT
Dealing with all confidential secretarial and administrative matters in connection with meetings including Board meetings
Coordinate the flow of information internally and externally
Perform general administrative tasks
Email & Diary Management
Maintain schedules and calendars, arrange and confirm appointments
Professionally screen incoming calls received and accurately communicate messages
Provide administrative support to the CEO including travel arrangements, accommodation, car hire etc.

Minimum Qualification and Experience:

Qualification in Office Management or relevant qualification

3 to 5 years experience as a PA

Skills Required:

Strong MS Office and administration skills
Must be organized, accurate and methodical
Must have an immaculate, professional, smart image
Must have an articulate, professional telephone manner
Must be able to work under own direction and maintain strict confidentiality
Must possess good time management skills and able to prioritize tasks effectively to meet deadlines
Able to take ownership /self-accountable

Job Type: Full-time

Experience:

PA: 3 years (Required)

Apply Now

Source: Indeed