Job Summary

Organize and coordinate administration duties and office
procedures. Your role is to create and maintain a pleasant work environment,
ensuring high levels of organizational effectiveness, communication and safety.


Appearance is very important in creating a good impression.
It is important you follow the dress code of SEG (Pty) Ltd and to make sure
that you stick to it, ideally looking a bit smarter than everyone else as the
person leading to protect and build SEG brand and the name of the company.

Duties &

Schedule meetings and appointments for CEO’s
office (manage diary of CEO)

Schedule meetings and appointments

Organize the office layout and order stationery
and equipment

Maintain the office condition and arrange
necessary repairs

Partner with HR to update and maintain office
policies as necessary

Organize office operations and procedures

Ensure that all items are invoiced and paid on

Manage contract and price negotiations with
office vendors, service providers and office lease

Manage office, ensure accurate and timely
reporting (submission & consolidation of weekly departmental reports)

Provide general support to visitors

Address employees’ queries regarding office
management issues (e.g. stationery, Hardware and travel arrangements)

Plan in-house or off-site activities, like
parties, celebrations and conferences

Review tender documents submitted by Marketing
Department on behalf of CEO, to ensure the tender completion for submission (establish
the scope of work and requirements, i.e. physical format for tender, including
cover layout, the number of copies, special requirements, etc.)

Complete tender documentation to specifications

Compile tender evaluations inclusive of
price-scheduling and comparisons

Ad hoc duties as assigned by CEO and/or Management
(must be willing to work late hours if the need arises)


Qualifications and Skills:
Degree/Diploma in Office Management or relevant

Training in Tender Compilation will be advantageous

Driver’s License and own reliable vehicle

2 – 3 years relevant work experience

Proven experience as an Office manager &
Executive Personal Assistant

Good Interpersonal skills and ability to work in
a multi-cultural organization with a variety of skill levels;

Planning, coordination, organizational &
time management skills;

Proven ability to work under pressure and to
meet tight deadlines

Knowledge of office administrator
responsibilities, tender compilation & submission, systems and procedures

Proficiency in MS Office (MS Excel and MS
Outlook, in particular)

Apply Now

Source: Indeed

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