Facilities Manager Benmore Gardens wanted: APPLY HERE

City of Johannesburg, Gauteng

Responsible for

The Facilities Manager is responsible for establishing work procedures and processes for the all technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of buildings within the building. Cognisanse has to be taken of the vision and strategic objectives of the organisation as a whole. The incumbent is also accountable for the management of the operational activities of his responsible team in relation to staff issues, financial management and budgeting as well as any other related management issues. Planning, organising, leading and control are therefore integral aspects of his daily routine.

Purpose

To engage in the planning, management and monitoring of all aspects related to the management of his building and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed.

Main duties and responsibilities

Manpower allocation, assessment and performance management.
Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment.
Takes charge of all emergencies and ensures responsible backup is available in order to take corrective action as necessary.
Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner.
Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance.
Conducts inservice training and implements safety regulations and programs.
Maintains accurate records with regard to weeklymonthlyannual inspection of equipment and general preventative maintenance including rotational work assignment and overtime allowances and staff-related matters.
Is responsible for the management of and reporting on the buildings budget.
To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager.
The post holder will ensure compliance with all health and safety requirements.
To ensure compliance with legal regulations
To complete regular OSH inspection and updates monthly report as appropriate
To ensure OSHA requirements are effectively implemented
Responsible for tenant installations, Tenant Take On and Take Back Form Completion and submission
Responsible for establishing and maintaining effective relationships with tenants and service providers
Responsible for maintaining related records
Responsible for establishing and maintaining effective working relationships with all staff, management, tenants, contractors, and other stakeholders.

This document outlines the duties required, for the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and the National Facilities Manager may vary duties from time to time, which do not change the general character of the job, or the level of responsibility entailed.

Skills Required

High level of integrity and professionalism
High attention to detail
BudgetingForecasting
Proficiency in MS Office Suite
Computer proficiency skills
Be able to work under pressure and quick turnaround time
Oral and written communication skills in English
General administrative and report writing skills
Conflict and dispute resolution skills
Problem solving skills
Time management skills
Ability to work as part of a team and motivating staff.
A flexible approach to work.
Ability to prioritise own workload, handle crises and to meet deadlines.
Experience and understanding of green building management will be an advantage.

Knowledge

An understanding of Customer Care.
An understanding of Health and Safety issues.
Ability to analyze facts and exercise sound judgment in arriving at conclusions.
Ability to develop longterm plans and programs and to evaluate work accomplishments.
Ability to read and interpret documents
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Demonstrates accuracy and thoroughness Looks for ways to improve and promote quality.
Displays willingness to make decisions Exhibits sound and accurate judgment Supports and explains reasoning for decisions Includes appropriate people in decisionmaking process
Makes timely decisions.
Prioritizes and plans work activities Uses time efficiently Organizes or schedules other people and their tasks.
Follows instructions

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Source: Indeed