Junior HR Officer urgently needed: APPLY HERE
Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).
The IIE’s Varsity College has a vacancy for a: Junior Human Resources Officer
Under the supervision of the HR Officer, the Junior HR Officer is responsible for all administrative functions in support of the Principal as well as the campus Human Resource / Payroll administration and employee event co-ordination functions.
Duties and Responsibilities:
PA To The Campus Principal
Assistant to the campus Principal (admin support, diary management, minute taking & distribution, call screening etc.).
Administration Of The Payroll/HR Documentation For New Permanent And Fixed Term Employees
Assistance with the recruitment process for campus vacancies in line with company policies and procedures.
Quality control and administration of documentation and files for new employees in line with company audit requirements.
Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
Submission of new employee HR packs to the National HR Team in line with the given deadlines.
Co-ordinates the Probation Review process for new staff.
HR & Payroll Administration for all Existing Permanent and Fixed Term Employees
Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
Assisting employees with HR or payroll related queries.
Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.
Administration of Independent Contractors and Casual Payroll
Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
Capturing information in APS (ADvTalent People Solutions).
Assisting with APS training (for Timesheet users).
Assisting with payroll related queries.
Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.
Employee Event Co-ordination Function
Co-ordination and preparation for campus events relating to staff and lecturer’s events /functions /conferences /workshops and training.
General Campus and National Support Function
Sits on The IIE’s Varsity College Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
Assists the National Office Human Resources team with Human Resources related projects.
Assists campus employees with online study assistance applications on the BTATS system and supports the Principal in ensuring that each application meets the policy requirements.
Campus specific ad hoc administration duties.
Advanced computer literacy essential
Excellent administration, planning and time keeping skills
Customer service orientation, high levels of energy and self motivation
Highly effective communication and organisational skills
Shown ability to manage work and self proactively
Drivers Licence and own transport
High level of integrity and confidentiality
Proven track record
Must be approachable
Minimum Qualification Requirement:
Relevant 3 year Diploma or Degree in Human Resources or a related field.
Minimum Experience Requirement:
Minimum of 1 years Recruitment, 3 years HR Administration & 1 years IR/Disciplinary experience
Drivers license and own reliable vehicle