Office Manager needed urgently: APPLY HERE
Port Elizabeth, Eastern Cape
Serve as the Office Manager with duties including: Reception, maintenance, mailing, supplies, equipment, errands, shopping and any other delegations that may be required for the efficient running of the office.
Ensure that the office is secure and safe and equipment is switched off prior to closing the office.
Schedule meetings, appointments and travel arrangements.
Oversee office layout and stationery inventory and order stationery and equipment.
Maintain the professional appearance and function of the office and arrange and supervise repairs when required.
Partner with HR to update and maintain office policies and procedures.
Organise and supervise office operations and procedures.
Coordinate with IT department on all office equipment requirements.
Manage contract and price negotiations with office vendors, service providers and office leasing agents.
Manage office budget, ensuring accurate and timely reporting.
Greet and assist visitors.
Assist in the on-boarding process for new staff members.
Assist with preparing letters, presentations, reports and proposals for employees.
Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements).
Supervise and monitor the work of cleaning staff.
Database/Helpdesk administration and related business processes.
Marketing and sales-related activities as required.
Qualification in office management, or similar, preferably at graduate level.
Proven experience as an office manager, front office manager or administrative assistant.
Excellent time management skills and ability to multi-task and prioritise work.
Excellent communication skills, both verbal and written
Attention to detail and problem-solving skills.
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Computer literate. Fully conversant with the current uses of information technology in the workplace and uses IT as a management tool.
Some knowledge and experience of Pastel and Xero will be beneficial.
A creative mind with an ability to suggest improvements, work well with others (friendly demeanour) and take initiative.