Receptionist wanted immediately: APPLY HERE
As the first point of contact ensure that a warm and professional impression of the company is created.
Keep the reception area in a clean, tidy and in a welcoming condition.
Operate the telephone switchboard to answer, screen, or forward calls, providing information and taking messages.
Greet individuals entering the building, and direct or escort them to specific destinations.
Offer and serve refreshments to visitors.
Notify employees of visitors.
Validate visitors’ parking ticket.
Provide support to other receptionist and perform his/her functions in his/her absence.
Operate and maintain the office equipment (fax, copier, printer, computer, etc.).This includes filling the printer with paper.
Inform the manager of any operational problems associated with the switchboard or other mechanical communication systems.
Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
Assist with urgent mailings and other items for packing and distribution if possible.
File and maintain relevant records.
Maintain and update the internal telephone extension list frequently, and distribute to employees as required.
Assist with making copies, binding and typing documents.
Collect the required newspapers.
Qualifications and Experience:
Senior certificate (NQF4) or the equivalent
Diploma in Business Administration will be an advantage
Knowledge of MS Office
Good typing skills
Excellent organisational, coordinating and personal interface skills
Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.)
Knowledge of administrative and clerical procedures
Knowledge of customer service principles and practices
Attention to detail