Theatre secretary-with disability wanted: APPLY HERE
Responsible for all administrative duties and to interact with internal and external stake holders which include Doctors, Staff and external companies.
Liaison with staff and doctors.
Scheduling of appointments for representatives or meetings.
Daily Kronos updates on staff timecards for calls & traveling and scheduling of leave and sick leave.
Scanning of all supporting documents before scheduling of leave on Kronos.
Handle all agency queries and registering of new agency staff.
Weekly ordering of staff meal tickets.
Doing weekly ordering off stationery on My Market.
Daily typing of Theatre allocation list.
Daily loading of staff on TRPT.
Type monthly off duties.
Schedule monthly off duties on TRPT of all staff.
Daily capturing of Theatre cases on the Blue Bird system.
Take minutes on meetings and type the weekly meetings.
Doing all filing of orders.
Daily loading of maintenance job cards and weekly clinical job cards on SAP.
Daily helping with all Mobit problems in theatre including clearing error logs and troubleshooting three times daily on SAP.
Assisting in bed bookings by answering phones and arranges beds in wards as well as liaison with the manager for theatre times for doctors.
Ensure all theatre cases are booked when working in bed bookings.
Help arranging for high care/ICU beds.
Assist with staff planning for following day cancelling and help phoning for extra staff when needed.
Distribute all memorandums to relevant staff members. Informing them if there are any changes in HR forms that need to be done.
Complete emergency plan daily on the notice board.
Helping to get quotes for equipment when needed and do follow up’s for ordered equipment.
Help to ensure that all corridors in theatre are neat and tidy and do daily rounds in the Doctors tearoom to ensure there are enough clean cutleries etc. to their disposal. And liaise with catering.
Monthly theatre statistics
Must have a disablity!!!!!!
Any secretarial qualification would be an advantage.
1 – 2 Years secretarial experience, preferably in a hospital and or Theatre environment. Experience of Mobit would be an advantage
Highly computer literate.
Experience of Time and attendance programs would be highly recommended.
Experience of a large compliment of staff would be an advantage.
Knowledge of a Private Hospital is essential.
Job Types: Full-time, Permanent
theatre reception: 1 year (Preferred)
High School (matric) (Required)
Centurion, Gauteng (Required)
Afrikaans and English (Required)