Wage Administrator wanted immediately: Salary R240 000 yearly
10 years’ experience in weekly paid wages
Responsible for the full function wage payroll (reporting, payments, input capturing, garnishees etc.)
Experience on Sage VIP Premier Payroll
Knowledge of biometric clocking systems
Extensive knowledge of the MEIBC bargaining council – must
Able to work with high workload
Should work well under pressure
Must be able to capture weekly wages with 1000 employees on the payroll
Must have a sense of urgency
Salary is negotiable around R -.00 annual CTC depending on experience
Time Sheets pulled out of clocking system for each department and send via email to the department Manager on a Monday morning.
Artisans, 7 Departments and 9 Divisions Nationally
Time Sheets received back from the department managers before 12:00 on a Monday.
Backup – Full wages
Monthly Time sheets are pulled from clocking system every 1st of the month and sent to 2 Divisional Managers
Leave forms are captured while busy with capturing hours.
Sick notes and leave application forms.
New staff loaded – following are needed for payroll:
New employee details filled in completely
Proof of bank details
Proof of tax no
MIBFA Nomination form
Safrican funeral fund application form
All weekly wages input are captured on a Monday and Tuesday and,
All monthly wages input are captured after the 15th of each month namely:
Change of banking details
Medical aid ( First week of the month)
Long service awards
Safrican Funeral Benefits changes
Savings pay outs or changes
Termination pay out
Payments for Monthly wages are done the 24th of every month.
Reports are printed for the monthly wages (Remuneration List, Pay Register, ACB file)
Payslips are printed for the department managers to be collected
Monthly payslips printed and sent to branches.
Any changes to be done on the payslips
Casuals hours are captured Tuesdays and payslips are sent to branches via email on or given to the department manager.
payments are loaded on the bank for approval by Payroll Manager and Financial Manager.
Casuals reports (Remuneration List and Company Recon) needs to be printed and attached with the ACB file
Variance report must be checked before wages bank file is run
Negative net pay report must be checked
Casuals payments are loaded on the bank for approval by Financial Managers
Division hours and documents are given by Division Bookkeeper to be captured as well as payslips sent Bookkeeper as soon as all information is captured.
ACB files are sent to Bookkeeper as soon as they are done verifying the payslips.
International hours and documents are sent to wage administrator by approved party to be captured as well as payslips are sent to approved party as soon as all information are captured.
International reports (Co Recon & Pay Register) is sent to approved party as soon as they are done verifying the payslips.
International Pay Register is sent to approved parties for payment as soon as approval has been received.
All Injury on duty paperwork done and sent to SHEQ Officer.
Canteen E&D list is sent to Payroll Manager (to recon deductions for the following week)
Month end payments are loaded on the bank to be paid before the 7th of each month:
(Month end payments are scanned and emailed to all relevant persons.)
Discovery Medical Aid for 3 Divisions
MEIBC Contributions for 3 Divisions
Numsa and Numsa Financial for 3 Divisions
Solidarity for 2 Divisions
Safrican Insure and Safrican Extended for 3 Divisions
Anchor and Metropolitan for 3 Divisions
Alexander Accident Fund, Funeral Fund, Garnishees
Month end files for sent to Finance Department:
Leave & Bonus Prov
General Ledger and General Ledger file
Adv/ Loans/ Savings
MIBFA – Seifa report
Earn Deduction report
12 month report ( Bonus & Leave Prov)